Camp Prep

Immunization Form Information

 

A doctor’s copy of your child’s immunization history must be submitted to the Southeast YMCA prior to your child attending Southeast YMCA Camp.

 

DEADLINE: June 22, 2018

 

Three easy ways to submit your form:

EMAIL:
FAX: 585-385-5608 to the attention of Heidi or Karen
MAIL: Southeast Family YMCA, Attn: Camp Immunization Records, 111 E. Jefferson Road, Pittsford NY 14534

Important Dates and Events

 

2018 Camp Session Dates

Session 1: June 25 – June 29
Session 2: July 2 – July 6*
Session 3: July 9 – July 13
Session 4: July 16 – July 20
Session 5: July 23 – July 27
Session 6: July 30 – August 3
Session 7: August 6 – August 10
Session 8: August 13 – August 17
Session 9: August 20 – August 24
Session 10: August 27 – August 31

*Camp closed on July 4

 

Camp Hours

Before Care: 7:00-9:00am**

Camp Hours: 9:00am- 4:00pm

After Care: 4:00-6:00pm**

**There is no additional charge for before or after care. There is no after care for Sports Camp.

 

Open Houses

Open houses are held prior to the start of the camp season, providing an opportunity for you and your child to meet counselors, the camp leadership team, and learn all about the camp.

2018 OPEN HOUSES:

Friday January 9, 2018  —  6:00-8:00pm at the Southeast YMCA

Friday, March 30, 2018 — 6:00-8:00pm at the Southeast YMCA

 

Family Nights

Throughout the camp season, each camp will host events to give you an opportunity to meet your child’s counselors, friends, and learn more about their progress.

Camper Information

 

Call with Questions

If you have any questions or concerns, please call. Communication is very important to us. We like hearing from you! Check the camp specific web page for the best contact number.

Sick Child Policy

Please do not send your child to camp if he/she is sick and/or running a fever. If a child becomes ill during camp, a parent or person authorized to pick up your child will be contacted. Children must be symptom free for at least 24 hours before returning to camp. A doctor’s note may be required in order for your child to return to camp.

Camper T-Shirt

Each registered camper will receive a Camp t-shirt as part of their registration. Camp t-shirts will be distributed to each camper during their first camp session.

Cell Phone/Electronics Policy

Camp is a cell phone and electronics free zone. If cell phones come to camp, they must remain safely in a backpack or held for safekeeping at the camp office. Please remember the YMCA is not responsible for the loss or damage of personal items.

Rainy Days

Campers will take part in a full scheduled program of activities regardless of the weather. We are prepared with a rainy day schedule for each group which focuses on crafts, group games, and special events. Be sure to dress campers appropriately for the weather!

Camp Inspection

YMCA camps are permitted to operate by the New York State Department of Health. We are inspected twice annually. Reports are filed with the Monroe County Department of Health.

YMCA Financial Assistance

Financial assistance is made available through generous donations to the YMCA’s Annual Campaign. Applications for assistance are confidential and available on our website or at the branch’s Welcome Center. The amount of assistance granted is based on individual need and family circumstances. All camper financial assistance applications are processed on a first come, first served basis.

Swimming

Campers who wish to swim in designated deep water areas must pass the deep end test. The deep end test will be administered on Monday of each camp session. Campers who are unable to complete the deep end test and do not meet height requirements will be required to wear a life jacket while swimming.

Medical and Health Information

Medication

It is preferable that prescription medications be administered at home when possible. All medication dispensed at camp requires a Medication Consent Form/Special Health Care Plan to be completed by parent/guardian and the child’s physician. Upon registration, please obtain a Medication Consent Form from our website or from the camp office.

Camper prescriptions may be dropped off the week prior to camp starting or given directly to the camp Health Director or AM Camper Care Coordinator during the camp season. All medication must be in its original container and clearly labeled with the camper’s first and last name. WE CANNOT ACCEPT ANY MEDICATIONS THAT ARE NOT IN THEIR ORIGINAL CONTAINER.

Campers with special care needs, including severe allergic reactions, asthma, or physical limitations are required to complete a Special Health Care Plan which can be obtained from our website or from the camp office.

Immunization History

New York State Department of Health requires each camp to keep a current copy of every camper’s immunization history on file in order for them to attend camp. A complete copy of your child’s immunization history should be submitted to the YMCA by the deadline stated. CAMPERS WITHOUT AN IMMUNIZATION HISTORY ON FILE WILL NOT BE PERMITTED TO ATTEND CAMP.

Emergencies

Our staff is trained in handling a variety of emergency situations. In the event of an emergency, we will make every attempt to notify parents immediately. If necessary, emergency transportation will be handled by local emergency services.

Daily Snack

The Y is committed to healthy living and modeling healthy eating. A healthy afternoon nut-aware snack will be provided for all campers attending full day camps.

Payment Options and Procedures

A one-time registration fee of $20 per camper, a $25 per camper per session deposit for sessions. and full payment of all additional services is due with your registration.

Full payment is required on the Monday two weeks prior to the registered session.

All deposits and registration fees are non-refundable. You must cancel 14 days in advance for a full refund. There will be a $5 fee for changes to original registrations after June 1, 2018.

Easy Payment Option

The Easy Payment Option (EFT) is the preferred billing method. Simply provide a credit or debit card and tuition will be automatically paid approximately two weeks prior to the session beginning. Contact the Billing Specialist at 585-385-4665 to discuss a statement billing plan.

Changes in Registration

Parents are responsible for informing the camp office in writing of all changes to camper registration and updating contact details including address and phone numbers. There is a nominal fee for changes to the original registration after June 1.

Refunds/Credits

Please note we are unable to pro-rate weekly camp fees for any reason other than a legal holiday. We require written notice of session cancellation 14 days in advance to the session beginning for refunds. You will be refunded the session tuition less the initial deposit and registration fee if any.

Cancellations received less then 14 days in advance of a session beginning will result in a credit that may be used towards another session in the same year, pending availability.

Once a session begins, no refunds or credits will be given without a note from your child’s pediatrician.

Please be aware that any registration received after the Thursday prior to the session start date, are subject to a $20 per child late fee.

Behavior Expectation

Behavior Policy

Our camp is dedicated to providing every camper with a positive summer experience. We have a set of community standards and expectations for behavior which all camp participants must follow, including a strict no bullying policy. Our leadership team addresses all incidents of bullying seriously and encourages campers, staff, and parents to alert us to any problems during the camp season. It is our goal to ensure that all participants in our community gain self-confidence, make new friends, and go home with a magical and memorable experience.

At Camp, we expect campers to:

Follow the rules that instructors set out for each activity, area, or project.
Remain on the camp property and with their assigned group at all times until properly signed out by authorized persons.

Use appropriate language and be respectful to staff and other campers.
Use all camp facilities and equipment properly.
Refrain from fighting and any form of physical or verbal aggression.
Be a positive and active participant in all camp activities.

Prohibited Items

The following items will be confiscated by YMCA Staff and held in the office for parents to retrieve at the end of the camp day.

Tobacco, alcohol, drugs
Trading/playing cards
Electronic games or devices (including cell phones)
Valuables (YMCA is not responsible for lost or stolen items)
Personal toys or games
Weapons (play or real)
Candy, gum, cough drops (due to food allergies, campers should not bring candy or snacks to share)
Animals

Behavioral Consequences

Campers not adhering to camp behavior standards will be handled on an individual basis. Frequent or severe violations may result in suspension or expulsion from the program at the discretion of the camp director. No refunds will be given due to expulsion or suspensions.

Camper Release Procedures

The following procedures are in place for your child’s safety and will be employed during the camp season. Anyone picking up a camper must be on the camper’s Authorized Pickup list and MUST present photo identification before a camper will be released.

Acceptable forms of ID include:

  • A driver’s license or state non-driver ID
  • A passport or military ID
  • An Employment Identification Card

 

Authorized Pickup List
Only those people listed under the “Persons Authorized to Pick Up Camper” on the camper application will be permitted to sign out campers with proper identification. No notes will be accepted at the time of pickup. In order to add or change authorized persons, please send a note at least one day prior to the pickup date. No phone calls will be accepted to change authorized pickups. A written note must be on file at the camp office.