Camp Prep

Forms Needed for Camp Registration

All forms can be acquired and returned to the Carlson MetroCenter YMCA Early Learning Center!

Medical and Health Information

Medication Consent Form/Special Health Care Plan

All medication dispensed at camp requires a Medication Consent Form/Special Health Care Plan to be completed by parent/guardian and the child’s physician. Upon registration, please obtain a Medication Consent Form from our Carlson MetroCenter Early Leaning Center.

Camper prescriptions may be dropped off the week prior to camp starting or given directly to a member of the Camp Leadership Team. All medication must be in its original container and clearly labeled with campers first and last name. WE CANNOT ACCEPT ANY MEDICATIONS THAT ARE NOT IN THEIR ORIGINAL CONTAINER.

Campers with special care needs, including severe allergic reactions, asthma, or physical limitations are required to complete a Special Health Care Plan which can be obtained from our website or from the camp office.

Physical and Immunization History

New York State Department of Health requires each camp to keep a current copy of every camper’s immunization history and physical on file in order for them to attend. A complete copy of your child’s immunization history should be submitted to the YMCA before your child begins camp. CAMPERS WITHOUT AN IMMUNIZATION HISTORY ON FILE WILL NOT BE PERMITTED TO ATTEND.

 Authorized Pick-Up List

Only those people listed under the “Persons Authorized to Pick-up Camper” on the camper application will be permitted to sign-out campers with proper identification. No notes will be accepted at the time of pick-up. In order to add or change authorized persons, please send a note at least one day prior to the pick-up date. No phone calls will be accepted to change authorized pick-ups. A written note must be on file at the camp office.

Camper Information

What to Wear and Pack

  • Appropriate Outdoor Clothing
  • Sneakers
  • Swimsuit and Towel
  • Water Bottle
  • Sunscreen

What to Leave at Home

  • Personal Electronic Devices – cell phones and video games
  • Money
  • Jewlery
  • Toys from Home

Behavior Expectation

Behavior Policy

Our camp is dedicated to providing every camper with a positive summer experience. We have a set of community standards and expectations for behavior which all camp participants must follow, including a strict no bullying policy. Our leadership team addresses all incidents of bullying seriously and encourages campers, staff, and parents to alert us to any problems during the camp season. It is our goal to ensure that all participants in our community gain self-confidence, make new friends, and go home with a magical and memorable experience.

At Camp, we expect campers to:

Follow the rules that instructors set out for each activity, area, or project.
Remain on the camp property and with their assigned group at all times until properly signed out by authorized persons.

Use appropriate language and be respectful to staff and other campers.
Use all camp facilities and equipment properly.
Refrain from fighting and any form of physical or verbal aggression.
Be a positive and active participant in all camp activities.

Prohibited Items

The following items will be confiscated by YMCA Staff and held in the office for parents to retrieve at the end of the camp day.

  • Tobacco, alcohol, drugs
  • Trading/playing cards
  • Electronic games or devices (including cell phones)
  • Valuables (YMCA is not responsible for lost or stolen items)
  • Personal toys or games
  • Weapons (play or real)
  • Candy, gum, cough drops (due to food allergies, campers should not bring candy or snacks to share)
  • Animals

Behavioral Consequences

Campers not adhering to camp behavior standards will be handled on an individual basis. Frequent or severe violations may result in suspension or expulsion from the program at the discretion of the camp director. No refunds will be given due to expulsion or suspensions.

Important dates and events

2019 Camp Session Dates

Session 1: June 24-28 | It’s a Jungle

Session 2: July 1-5 | Closed July 4th 

Session 3: July 8-12

Session 4: July 15-19 

Session 5: July 22-26

Session 6: July 29-August 2

Session 7: August 5-9

Session 8: August 12-16

Session 9: August 19-23

Session 10: August 26-30 

Family Night

Throughout the camp season, each camp will host events that provide parents the opportunity to meet their children’s counselors, friends, and learn more about their child’s progress. Please visit the camp specific Upcoming Events page for more details.

Field Trips

Thunderbird provides field trips about every other week of camp, typically on Wednesdays. Family is allowed to accompany campers on these trips but must provide their own transportation and cover their own admission costs. Please visit the camp specific Upcoming Events page for more details. Dates and trips are subject to change.

Camp Thunderbird campers have days filled with fun and active play.

A typical daily schedule includes the following:

  • 6:00 – 9:00am – Breakfast and Large Group Games
  • 9:00 – 9:30am – Flag Pole and Group Huddle
  • 9:30 – 10:45am – Activity in Counselor Group
  • 10:45 – 12:00pm – Swimming Lessons, Kayaking or Activity in Age Group
  • 12:00pm – 12:30pm – Lunch in Large Groups
  • 12:30 – 1:00pm – Activity in Counselor Groups
  • 1:00 – 1:50pm – Activity in Counselor Groups or Swimming Lessons
  • 2:00pm – 2:50pm – Activity in Counselor Groups or Swimming Lessons
  • 3:00 – 3:30pm – Snack/Crew Service
  • 3:30 – 4:00pm – Activity in Age Groups
  • 4:00 – 5:00pm – Activity in Age Groups
  • 5:00 – 6:00pm – Large Group Games and Daily Clean-Up

Parent Page

Welcome to Camp Thunderbird!  We are thrilled your camper will join us this summer.  Here you will find all the information you will need to have your best summer ever!  Please review all information with your camper prior to arriving to camp on the first day.

Call with Questions

If you have any questions or concerns, please call. Communication is very important to us. We like hearing from you! Check the camp specific web page for the best contact number.


Please remember that full payment is due the Friday prior to each session.  Unfortunately, we are unable to admit a camper without full payment.

  • Session 1 – Friday, June 21, 2019
  • Session 2 – Friday, June 28, 2019
  • Session 3 – Friday, July 5, 2019
  • Session 4 – Friday, July 12, 2019
  • Session 5 – Friday, July 19, 2019
  • Session 6 – Friday, July 26, 2019
  • Session 7 – Friday, August 2, 2019
  • Session 8 – Friday, August 9, 2019
  • Session 9 – Friday, August 16, 2019
  • Session 10 – Friday, August 23, 2019


Please note we are unable to pro-rate weekly camp fees for any reason other than a legal holiday. We require notice of session cancellation 14 days in advance to the session beginning for refunds. You will be refunded the session tuition less the initial deposit.

Cancelations received less then 14 days in advance of a session beginning will result in a credit that may be used towards another 2018 session pending availability.

Once a session begins, no refunds or credits will be given without a note from your child’s pediatrician.

Please be aware that any registration received after the Thursday prior to the session start date, are subject to a $20 per child late fee.

YMCA Financial Assistance

Applications for assistance are confidential and available on our website or at the Carlson MetroCenter Early Leaning Center. The amount of assistance granted is based on individual need and family circumstances. All camper financial assistance applications are processed on a first come, first serve basis. Financial assistance is made available through generous donations to the Y!

Check In and Out

All campers will be dropped off and picked up at the Roundhouse Pavilion in Genesee Valley Park, off of Moore Road.  Adults picking up campers must be on the authorized pick up list, at least 18 years of age or older, and present a photo ID.

Changes in Registration 

Parents are responsible for informing the camp office in writing of all changes to camper registration and updating contact details including address and phone numbers.

Camper Release Procedures 

The following procedures are in place for your child’s safety and will be employed during the camp season. Anyone picking up a camper must be on the camper’s Authorized Pick-Up list and MUST present photo identification before a camper will be released.

Acceptable forms of ID include:

  • A driver’s license or state non-driver ID
  • A passport or military ID
  • An Employment Identification Card

Late Pick Up Fee

Our camp day and extended care ends at 6:00pm.  A late pick up fee of $1.00 per minute per child will be added after 6:00pm.


A healthy breakfast, lunch, and snack will be served at camp and are included in your camp fee.  We do not permit outside food at Camp Thunderbird.  If your child has a medically documented food restriction, Foodlink will work with us to make appropriate substitutions.



Campers’ immunizations must be up-to-date and handed in with registration forms. If your child needs medication administered during his/her camp experience, please have your physician complete the appropriate medication forms that can be obtained from the Front Desk at the Carlson MetroCenter, Monroe or Southwest Family YMCAs.  All medication needs to be in the original container with the prescription on the container or box.

Sick Child Policy

Please do not send your child to camp if he/she is sick and/or running a fever. If a child becomes ill during camp, a parent or person authorized to pick-up will be contacted to pick-up the child. Children must be symptom free for at least 24 hours before returning. A doctor’s note may be required for your child to return to camp.

Clothing and Weather

Please dress your child in play clothing and be prepared for rainy days.  Please also label all personal belongings with the child’s first and last name.  The YMCA is not responsible for any lost or stolen items.

Rainy Days

Campers will take part in a full scheduled program of activities regardless of the weather. We are prepared with a rainy day schedule for each group which focuses on crafts, group games, and special events. Be sure to dress campers appropriately for the weather and be mindful that sometimes they love to play in the rain!

Camper T-Shirt

Each registered camper will receive a Camp t-shirt as part of their registration. Camp t-shirts will be distributed to each camper during their first session in attendance or the first field trip they attend.

Cell Phone/Electronics Policy

Camp is a cell-phone and electronic free zone. If cell phones come to camp, they must remain safely in a backpack or held for safekeeping at the camp office. Remember the YMCA is not responsible for the loss or damage of any personal item.

Camp Inspection

YMCA Camps are permitted to operate by the NYS Department of Health. We are inspected twice annually. Reports are filed with the Monroe County Department of Health.


Our staff is trained in handling a variety of emergency situations. In the event of an emergency, we will make every attempt to notify parents immediately. If necessary, emergency transportation will be handled by local emergency services.